Mobile application for gate pass management system enhancement

Abstract

Gate pass management is an essential measure to keep records of people's entrance and exit of company premises. Technological improvement steered gate pass management from paper-based logbooks to a web-based system that relies on the internet. The web-based system contains forms to input personal information, exit and entry time, and reason for requesting a gate pass. For a large organization with a diverse number of employees who do not have access to computers for their daily routine activities, it’s extremely challenging to request a gate pass through an existing web based gate pass management system. Thus, users turn to smartphones to access the web-based gate pass management system. A responsive web system is a considerable approach to resolve screen size and input method challenge of the smartphone; however, the study shows many users are not interested to use a mobile browser for accessing web services. Hence necessitate the implementation of a mobile application for enhancing the existing web-based gate pass management system. Web-based gate pass management system requires printers for printing gate pass permission, and barcode scanners are required for scanning gate pass permission paper at the security gate. The cost of hardware and printing materials is waived through the utilization of mobile phones to create shareable digital gate passes, as well as utilizing a camera as a barcode scanner. The camera can be used for photographing gate pass users for extra records. Seventy (70) respondents were selected through the non-probability purposive sampling technique. The mobile application was developed, tested, and validated through hundred potential users.